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Productivity 🌱 Beginner

Meeting Summary & Action Items

Drop in your messy notes, get out a clean executive summary with decisions, owners, and deadlines.

Best for Post-meeting writeups, async team updates, stakeholder recaps, project kick-off summaries
When to use After any meeting where you took rough notes and need to share a clean summary with the team or leadership
meeting notesproductivityexecutive summaryaction itemsdocumentation

Raw meeting notes are a stream of consciousness. This recipe converts chaotic, overlapping thoughts into a structured summary anyone can act on in 30 seconds.

The Recipe

Act as an elite executive assistant. Clean up the messy meeting notes provided below into a highly polished, structured summary.

Organize the output into the following explicit sections:

- Executive Summary: A 2-3 sentence overview of the meeting's main purpose and high-level outcomes.
- Key Decisions Made: A bulleted list of finalized decisions (bold the key terms).
- Action Items Table: Create a Markdown table with columns for: Task, Owner, and Deadline. Extract this explicitly from the notes.
- Next Steps/Open Questions: Any items that require follow-up or were left unresolved.

Here are the messy notes:
[Paste your raw, chaotic notes here]

Tips for better output

Give it everything. Paste your raw notes exactly as they are — abbreviations, half-sentences, crossed-out thoughts. The more context, the better the summary.

Name the attendees. If your notes mention “Sarah said…” or “the PM wants…”, let the AI know who those people are so the Action Items table has real owner names.

Flag ambiguous decisions. If something in the notes wasn’t clearly decided, mention it. The model will surface it in Open Questions rather than guessing.

What the output looks like

Executive Summary
The Q3 planning meeting aligned on three priorities: feature freeze date, 
headcount request timeline, and the new onboarding redesign scope.

Key Decisions Made
- Feature freeze: **October 15th** (no exceptions without VP approval)
- Headcount request to be submitted by **Sept 30th**

Action Items
| Task | Owner | Deadline |
|---|---|---|
| Draft headcount request | Sarah | Sept 27 |
| Share wireframes for review | Design team | Oct 3 |

Open Questions
- Budget approval process for contractors still unresolved

🔁 Leftover Remixes

🌶️ Spicy: “Now reformat this as a Slack message — same info, optimized for a team channel, max 150 words.”

🧊 Mild: “Extract only the action items from these notes and put them in a table.”

💰 Budget: “What are the top 3 things I need to follow up on from these notes? Quick list only.”

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